AI agents for real estate teams, one for every handoff that gets dropped
Six agents for the places real estate teams lose deals: the late-night portal lead, the tour without a buyer agreement, the listing description that drifts into steering language, the missed inspection deadline, the unreturned showing feedback and the past client who forgot your name.
- Agents work inside Follow Up Boss, BoldTrail, Lofty and Dotloop
- Agents draft, your people sign and send
- Consent and fair housing checks in every agent
Why real estate teams outgrow one assistant
Every role fails differently
ISAs miss leads after hours, listing coordinators chase photographers, transaction coordinators chase initials. A single chat assistant cannot own all of those.
New rules added steps
Written buyer agreements before tours and compensation kept off the MLS added paperwork at the busiest point of a buyer's search.
Sellers want feedback nobody collects
Six showings this weekend, two buyer agents replied. The seller asks why there are no offers, and the listing agent has little to tell them.
The real estate agent roster
Each agent has one job, limited access to your CRM or transaction platform and a person who approves its work.
Portal lead responder
Replies to Zillow, Realtor.com and IDX leads about the exact listing, tags timeframe and pre-approval, and hands hot leads to the agent on rotation.
Buyer agreement gatekeeper
Before a showing is confirmed, checks for a signed written buyer agreement in the CRM or transaction platform and prompts the agent if one is missing.
Listing launch agent
Drafts MLS remarks from the listing agent's notes, flags phrases that state a preference about who should live there, and tracks photos, sign and lockbox before go-live.
Showing feedback agent
Asks buyer agents for feedback after each showing, follows up once and summarizes themes for the seller's weekly update.
Contingency deadline agent
Watches earnest money, inspection, appraisal and financing dates on every open file and alerts the agent and coordinator before each one.
Past client and sphere agent
Drafts home anniversary notes, annual value updates and referral check-ins for each agent's approval, honoring every unsubscribe.
Where the agents plug in
Speed-to-lead and nurture
The portal lead responder in depth.
Contract-to-close coordination
The contingency deadline agent and compliance pre-review.
CRM upkeep
Clean data that every agent depends on.
Listing launch checklist
MLS input, media and remarks review before a listing goes live.
Sales follow-up beyond real estate
The same agent approach for other sales teams.
All real estate automation
Every workflow we build for teams and brokerages.
Agents built for brokerage risk
Fair housing in listings and replies
MLS remarks and lead replies are checked for language that signals a preference based on a protected class, which the Fair Housing Act's advertising provision prohibits. A person approves every listing description.
Buyer agreements before tours
The NAR settlement practice changes require MLS participants working with buyers to have a written agreement before touring. The gatekeeper agent makes that a checkpoint, not a memory test.
One consent record across agents
Every agent checks the same consent and opt-out record before texting, so the sphere agent cannot text someone who told the lead responder to stop.
No money moves through agents
Agents never send wiring instructions, earnest money details or compensation terms. Those stay with your agents, broker and title company.
“He got me 9 sales in my first 7 days of launching our campaign, which exceeded my expectations!”
Common questions
What are AI agents for real estate?
Software agents that each own one real estate task, such as answering portal leads, checking buyer agreements or tracking contingency dates, working in your CRM and transaction platform with people approving key actions.
Can the listing launch agent write our MLS remarks?
It drafts them from your notes and listing data and checks for fair housing problem phrases. The listing agent edits and approves before MLS entry, and your MLS's own rules on remarks still apply.
Does the buyer agreement gatekeeper work with our state's form?
Yes. It looks for whichever signed form your broker requires, by name and signature status, in Dotloop, SkySlope, Brokermint or the CRM.
Where does showing feedback come from?
From your showing service's feedback emails or exports, or by emailing buyer agents directly. Summaries go to the listing agent before the seller update.
Will these agents work for a brokerage, not just a team?
Yes. Brokerages often start with the contingency deadline and buyer agreement agents, since those touch every file and every agent.
Do the agents reply as the individual real estate agent?
They send from the accounts and identities your broker approves. Your broker sets the disclosure policy for automated messages, and some states have rules on it.
Pick the first handoff to fix
Take the 2-minute AI audit to see which real estate agent would pay back first for your team.
- Find the most expensive leak
We look at lead response times, tour paperwork, open file deadlines and past client contact rates, and pick the agent that recovers the most.
- Give it rules and limited access
Each agent gets written rules and only the CRM or transaction platform permissions it needs, nothing more.
- Supervised for the first weeks
Agents draft and your people approve. We track corrections before any message category sends on its own.
- Add agents as trust builds
The next agent shares the same data. Each month we review every agent against new forms, lead sources and CRM changes.